Killen Community Residents Group ("Killen/Killeen Community") Privacy Policy
We need your information to perform basic functions such as sending you an email as part of our newsletter, contacting you if you win a competition, or improvements in killen/killeen area. images/video or taken at all our events for use on social media platforms and our website. www.killen.community
We do not sell your information. We may transfer your information to a third party (for example, if you ask us to get you in contact with an organisation we partner with. Or If we or asked to support you with broadband upgrades, renewals etc in this case we will require you to opt in by either signing an agreement or sending us an email. Signage is created at all our events confirming that we take photographs, videos and use them via site, Killen community residents group on Facebook and www.killen.community
We or required to take photographs to meet our chairty goals and allow the public to see the efforts we make as a community lead team.
We respect your right to privacy, and treat your information as we would our own.
If a concern is raised with us we will forward this to the revelent public/private body to deal with, such as a child being in danger, stray animals, repairs to the local area etc.
If can help sort out a service such as broadband faults, upgrades, special deals etc. we will need to disclose your data to the relevant provider, will will not offer support unless express consent is provided. We will not release this data via social media - this is strictly between you and Killen Community Residents Group.
Our contact details
Name: Killen Community Residents Group
Address: Lakeview Park Killen Coalisland
Phone Number: 028 8751 1493
E-mail: privacy@killen.community
Data protection registration certificate number ZB346658
The type of personal information we collect
We currently collect and process the following information:
- Newsletter: Email Addresses, Names
- Events: Pictures, Names, Addresses, Phone Numbers
- Contact Form: Email Addresses, Names
- Fundraising Events (ticket sales etc): Names, Addresses, Phone Numbers
- Other Events: Names, Addresses, Emails, Phone Number, Pictures
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you for one of the reasons listed above - IE: For the purpose of events and contacting you in the case of winning as part of an event.
We may share your information with third party organisations with your explicit consent - for example if you request we put you in contact with an organisation we partner with. We do not share your information without your consent, and we will never sell your information.
Photographs
We may take photographs at events you attend - if you do not wish to be photographed please inform a member of the team. We will always verbally inform you how we intend to use your data. Signage will also be displayed.
If you find a photo on any of our outlets (Website/Social media etc.) that you want taken down, please contact us and we will action as soon as we can.
Under the UK General Data Protection Regulation (Data Protection act 2018), the lawful bases we rely on for processing this information are:
(a) Your consent. You are able to remove your consent at any time. You can do this by contacting privacy@killen.community, or using our Contact Form
(b) We need it to perform a public task.
How we store your personal information
Your information is securely stored.
We keep your data on our social media site Killen Community Residents group indefinitely or until we are requested to remove the image, We will then dispose of your information by secure deletion or securely destroying documents/images. We hold records on email communication for 12 months.
Your data protection rights
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. We may charge a small fee to cover costs associated with a request or refuse to release information if we consider it puts someone at risk.
Please contact us at privacy@killen.community, or using our Contact Form if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at privacy@killen.community, or using our Contact Form. Please contact us in the first instance before escalating further to the ICO if necessary.
You can complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
The information commissioner will not deal with your data protection concern until we are provided a chance to resolve your concerns.
Third Party Usage
We use third party products to provide us with the ability to manage, maintain and operate our services. At the moment, this is the list of services we use:
Mailer-lite - used to manage and power our newsletter signups and newsletters.
Voice Communities - Powers our website and provides free hosting to community and non-profit organisations such as ours.
Google Workspaces - We utilise Google Workspaces for our email and file collaboration.